Procurement

In general, the process of procurement handles the acquiring of assets, services or works from external suppliers that do not belong to the organization. In this context, transparent buying decisions based on multiple offers of different suppliers and cost-benefit analyses are in the focus. In addition, a procurement process is also used to minimize risks such as exposure to fraud and collusion. All purchasing decisions an organization makes should be based on a well-defined procurement process.

The default procurement process of the Cybermain Governance Platform has one path with 10 subsequent steps. The process is started by an user that has the role of an Asset-Manager.

In the first step, the Asset-Manager describes the asst or service that needs to be purchased. In this step, detailed information about the functions that should be covered is required. In the next steps, different offers of three different suppliers need to be requested. Certain details of these offers are added to a pre-defined table (price, date of delivery, ...) and a document needs to be uploaded. In this default process, all these steps are executed by an user that has the role of the Procurement-Manager.

In the last two steps, the Procurement-Manager makes a decision and needs to justify and document which offer of which supplier will be accepted. Finally, a user that is member of the group 'Executive-Management' is informed about the decision.



- What exactly do we need?
- Which supplier should we chose?
- Everything must be transparent!




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Steps of the Process

Procurement Process

Change Management



Cybermain Governance Platform

With the Cybermain Governance platform, you can easily create arbitrary processes by defining and connecting process-steps. There are question-steps, steps in which a file upload is requested, steps in which a table has to be filled out, free-text is required or someone is informed with a message and needs to confirm that message.

The processes can be executed by users, roles or groups in an organization. As soon as a new step has to be carried out, the corresponding users are automatically informed. The collected information is securely stored and can be exported by the process owner.

Create arbitrary processes for your organization or adapt and use default processes.